Travel Managers
Organizing your company's reservations, travel policies, cost-control and event planning is easier to do when you've got help. Voyages Groupe Ideal has over 30 years of experience and expertise helping companies like yours get the most from their travel experiences and budgets.
Why Groupe Ideal
Corporate Travel Management
Applying a corporate travel management program allows greater control over travel spending, which in turn means a significant increase in overall savings for your company. In addition to the financial advantages a travel management program provides, you will also find that a managed travel program saves you time by simplifying the process. Groupe Ideal provides regular travel reports so that you can have all the information you need to make informed decisions at your fingertips. And with the consolidation of travel volume, you can rest easy knowing that you will be getting the best prices every time. Learn more about how your company can benefit from a managed corporate travel program.
Time is money, and an expertly managed travel program will save you both. Groupe Ideal's corporate travel management services include:
- Account management
Each corporate travel account is closely followed by a team of account managers, consisting of a lead agent and a support agent. Each primary team operates with the full support of all the other corporate agents at Groupe Ideal. - Travel policy consultation
Groupe Ideal works with your organization to develop and apply a corporate travel policy that will meet your objectives while respecting your corporate culture. - Consolidation of travel volume
Regain control over your travel spending by booking the total volume of your air, rail, car and hotel travel through one source. Limiting the number of suppliers you use will give you greater control, and allow for increased savings. - Standardization of the procurement process
The travel purchasing process can often be lengthy and unsystematic. Groupe Ideal will standardize your purchasing process, ensuring that reserving corporate travel is always simple and efficient. - Negotiation of preferred vendor agreements
Special contracts with various suppliers will allow you to maximize on your travel volume and increase your buying power. - Sophisticated reporting database
Travel management reports will be presented regularly by your account manager. The reports you receive will be specifically tailored to the needs of your organization, and will allow you to control costs more effectively. - Monitoring customized monthly reports
By monitoring and analysing your corporate travel reports, your account manager will be able to identify problem areas, and help you create better budgets and reduce unnecessary travel-related expenses. - Quarterly objective and result reviews
Your account management team will coordinate full reviews with your various department managers on a quarterly basis. The purpose of these reviews is to provide an overview of your company's travel patterns and identify potential for change. - Traveller profiles
A profile of each of our customers? travel preferences is stored in a confidential database to ensure that the reservation process is as fast and efficient as possible. - Web fare monitoring and scraping
Voyages Groupe Ideal relies not only on industry tools such as GDS but also on its own web-scraper technology to search hundreds of airline and consolidator sites to ensure the best possible fares at time of booking. - Travel credit card program implementation
Establishing a single corporate card for travel can help you easily collect data on where your travel dollars are being spent, as well as save you time on expense reporting.
To learn more, please contact us.
Leisure Travel for Employees
A corporate account with Groupe Ideal entitles your employees to attractive discounts on leisure travel. We offer a wide variety of vacation packages and cruises as well as yacht and villa rentals around the world, so you can give your employees access to the best in leisure travel and consulting, at prices they might not otherwise have access to. Learn more about how your employees will benefit from your corporate travel account.
A great perk for employees. Your corporate travel account will enable your entire team to plan their dream vacations simply and cost effectively with the following leisure travel services from Groupe Ideal:
- Discounts on most vacation packages and cruises for your employees
Groupe Ideal has a large network of preferred suppliers and a huge amount of buying power, which translates to great savings on vacations and cruises. - FIT (individual traveller), package and customized tours
Specialists at Groupe Ideal will design a fully customized vacation for you, down to the last detail, anywhere in the world. - Preferred vendor status with all the top tour operators and cruise lines
Groupe Ideal's affiliations with several large Canadian travel associations give you access to great discounts, preferential accommodations and other advantages when you travel. - Yacht and villa rentals
Book the luxury vacation you've always dreamed of, anywhere in the world.
To learn more, please contact us.
Meetings, Conventions, and Incentives
Groupe Ideal has a Meetings, Incentives and Events department to help you plan and execute events of any scale, whether here or abroad. Our team of specialists are also available to assist you in planning sales incentives and promotions, such as customer appreciation events, and customized promotional items. Learn more about our services in event management and incentives.
Run a world-class event in North America or overseas. Groupe Ideal's meeting, conventions and incentives services include:
- Planning sales incentives and promotions
Because Groupe Ideal does everything from team building events, to promotional items, to organizing sales and marketing meetings, you can run all your sales incentives and promotions from a single source. - Private aircraft charter
With access to over 20,000 aircrafts of all types and sizes, we can ensure efficient and professional service at prices that are often competitive with commercial travel.
To learn more, please contact us.
Traveller Services
When you use Voyages Groupe Ideal, in addition to a higher level of assistance in planning your corporate travel on the ground, you also benefit from a higher level of support for your corporate travelers when they are in the air and overseas. Happy travelers make for successful business travel, which is why Groupe Ideal goes the extra mile to make sure that all our business travelers have access to a full network of support and extra services. Learn more about how travelers benefit from traveling with Groupe Ideal.
Full support for travelers, at home and overseas. Groupe Ideal provides the following services for corporate travelers:
- Worldwide airline, hotel, car and rail reservations
Groupe Ideal is a full-service travel agency, with an extensive network of industry contacts. By air or by ground you can rely on Groupe Ideal to get you anywhere you need to go, worldwide. - Multi-level reservation
Travel arrangements can be made by phone, email, online or in person. For simple and efficient booking, go online to idealtrip.ca. If you require a higher level of personalized assistance, make your reservations by speaking directly with one of our expert travel consultants. - Online reservations
Reservations can be made online, at idealtrip.ca. This transactional website accepts reservations and secure payments for air travel and car rental, and offers a wide selection of holiday options with exclusive deals for corporate clients. In addition, the website is able to interface with your corporate travel policy, so that all online transactions are included in your company's travel reports. - Multi-language itineraries
All information can be provided in English, French, bilingual (English/French), Spanish, Italian, German and Dutch. - Quality control of reservations
In addition to high standards for in-house quality control, Groupe Ideal uses information systems technology from Cornerstone, the North American leader in quality control programs for the travel industry. - Ticket revisions, exchanges and refunds
All changes to tickets and scheduling can be handled on your behalf by Groupe Ideal. - Advance seat selection
Whenever possible, seats are reserved according to the preferences identified in your traveller profile. If the requested seat is not available, the best available seat will then be assigned. - Prompt fax or email confirmations
All travel reservations are confirmed immediately either by fax or by email, according to your preference. - E-ticketing
Groupe Ideal can issue automated paper tickets or electronic tickets (e-tickets). - Frequent flyer reward program coordination
The coordination of your frequent flyer programs can be handled on your behalf by Groupe Ideal. - Upgrades on selected carriers
A corporate account with Groupe Ideal entitles you to complimentary upgrades to business and first class, whenever possible. - Credit card security for your purchases
We do our own processing, so whenever you book with us, whether it be online, in person or over the phone, you can be confident that your purchase will be secure.
To learn more, please contact us.
Support
Voyages Groupe Ideal has a staff of over 70 multilingual travel consultants to provide full support for all our corporate accounts, both for the travel manager and the business traveller.
For travel managers, we offer the support of a full team of senior travel consultants to help you set your corporate travel policy, to provide you with regular travel reports, and to work with you to ensure that you are consistently getting the most from your travel budget. Groupe Ideal belongs to several international associations and networks of travel agencies, car rental agencies, hotel chains and airlines. These professional affiliations enable us to find you the best rates and services quickly and efficiently. To keep you and your company informed on what's going on in the travel industry, we also offer onsite orientation for new corporate travelers, as well as a newsletter for travel managers.
We also provide support for business travelers while they are traveling. When your employees are abroad you will have increased security knowing that whatever happens, wherever they are, we are available to take care of any travel emergency. Before you leave, Groupe Ideal provides assistance and information on passports, visas, customs and immigration, and insurance. While you are gone, we offer travelers a 24 hour toll-free emergency hotline, as well as assistance with lost luggage and credit cards.
Experience
Since 1972, Groupe Ideal has provided professional and personalized corporate travel management services to hundreds of companies across Canada and the United States, including Puma, Chanel, Astra Zeneca and Brother.
The company has grown over the past 35 years to become the largest independent travel agency in Quebec, and one of the top 3 in Canada. With a staff of 70 highly specialized, highly trained travel consultants and a buying power of over $50 Million, our clients are ensured the benefits of industry clout and working with a leader in corporate travel.
In recognition of our achievements in the travel industry, Voyages Groupe Ideal has received these ACTA (Association of Canadian Travel Agencies) awards:
